Town of Otisfield
Board of Selectmen Meeting Minutes
February 17, 2010
- CALL TO ORDER: The regular meeting was called to order at 7:31 PM.
Hal Ferguson, Chairman; Rick Micklon and Lenny Adler were present.
2. SALUTE TO THE FLAG: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from February 3, 2010. *Motion to accept minutes. RM/LA– Unanimous.
3. SPECIAL EVENTS
4. COMMITTEE REPORTS:
5. DEPARTMENT HEADS:
6.~ QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Town Manager Michael Chammings from Oxford stopped in to update the board on the Robinsons Dam. The Town of Oxford will retain ownership of the dam and they will maintain the water levels
of Thompson Lake which is measured in inches below the bench mark on the dam. They will attempt to keep the lake as close to full (14") as possible during the summer months May-Oct 15th. The lower limit for the fall & winter months Oct.15th - spring melt will not be lower that the level attained on the 15th of October fall draw down level. They manually take the boards out of dam, cannot afford to run the generator. The State is not interested in maintaining the Dam.
The dam needs about $25,000 for repairs. He would like the 4 towns that border the lake to each set up a reserve account for repairs to the dam. The Board thinks this is a good idea to share the expense.
Lenny told them we already are half owner in the Casco dam at Hancock landing. The town has shared in repairs to that in the past. Michael will keep the town informed.
7. ADMINISTRATIVE ASSISTANT ITEMS:
A. The Board received a copy of a letter to the Town Manager of Harrison from Bancroft Contracting Corporation. This contained a budget price to complete the repairs to Scribner's Mill Bridge of $97,750. The price was based on the State of Maine bridge report of 6/6/08 and a site visit in Sept.08. The board has asked that the letter be put in the bridge file for now.
B. MMA Risk Management requested that we look at the fire trucks with agreed value on them and to make sure no others needed to be added to the list. The board reviewed the list and felt the ones on the list were correct.
C. MMA Risk Management reviewed certificates of insurance received for the snow plow drivers. They need to have the Town sited as an additional insured. Workers Compensation Board approved all of them as independent contractors.
D. MMA Risk Management reviewed our rental policy for the community hall. Tenants that rent the hall are not covered by the Towns insurance. MMA now offers the renter a Tenant Users Liability Insurance Policy. Coverage limits of $1 million are available for liability for bodily injury and property damages. Moe information with be forthcoming.
E. A Workplace Smoke-Free sample policy was sent to the Board for review and to see if they would like to initiate this. They are sending this to the Ordinance/Policy review committee. They would like this to be specified for Buildings only for now.
8. ADJUSTMENTS TO AGENDA:
A. None.
9. UNFINISHED /SCHEDULED BUSINESS:
A. ~ Community Hall Assessment Report was reviewed and the board requested that this be put on the website. The primary purpose of the assessment was to determine the adequacy of the structure and to offer suggested improvements to satisfy current code requirements. The board would like to hold and informational public meeting for the townspeople to share their opinions on what they would like to do with the community hall. We do have hard copies at the town office for people without a computer to pick up.
B. The vault ventilation repairs are complete, ductwork was put in which allows an air exchange from upstairs into the vault so the air is constantly being exchanged. The outside ductwork that was out in when vault was built had been sealed.
C. The Board on motion by Lenny, 2nd by Hal voted to sign the agreement between the Town and AVCOG. The Contractor, AVCOG agrees to provide services for the timely and effective development of an update to the Town of Otisfield Comprehensive Plan (unanimous)
10.~ SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Motion to sign Warrant # 15 to pay the towns bills. HF/LA – Unanimous.
B. The Board reviewed the MDOTs Salary schedule for a highway laborer. They agreed on using the
Non-Supervisory workweek (grade 10) hourly rate for the new employee $11.87 per hour.
C. On a motion by LA/HF All voted to appoint Bob Blake, Lee Dazzler, Judy Hall, Dan Peaco & Joe Zilinsky to the New Comprehensive planning committee. A nonresident applied to be on the committee, the board stated that a nonresident may come to meetings, but they may not be a voting member of the committee. Marianne will notify the person.
11.~ QUESTIONS OR COMMENTS FROM THE BOARD
A. Hal asked that the keyless locks be put on the stations ASAP.
- ADJOURNMENT: ~
- With no further business, the meeting was adjourned at 8:45 PM. HF/RM – Unanimous.
Respectfully submitted,
Marianne Izzo-Morin
Approved by:~~~~~~~
~~~~~~
Hal Ferguson, Chairman
Rick Micklon~
Lenny Adler ~
Aproved on:~~3/03/10~~~~~~~
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